Fleet Management Software for Small Business
Fleet management software gives a transport company one place to see where its vehicles are, which trips they are on, what is due for service and what it all costs. We build it around your fleet: live GPS and dispatch for the road, and a maintenance dashboard for the workshop, joined so a vehicle that is due for service is not sent on a long trip.
Key takeaways
- 1Live vehicle status and dispatch on one board, built on the GPS platform you already use.
- 2Preventive maintenance by kilometres and dates, with work orders, repair requests and inspections.
- 3Parts, purchase orders, fuel and expenses tracked per vehicle, so you see what each truck costs.
- 4Reports for utilisation, idle time and maintenance cost, exported to Excel or PDF.
The problem
Why businesses need Fleet Management Software
Service dates kept in a spreadsheet
Oil changes, greasing and registration renewals are tracked by hand, so some are missed and a truck goes out overdue.
Maintenance and dispatch that never meet
The workshop and the dispatcher use different lists, so a vehicle due for service is assigned a trip anyway.
Repairs with no paper trail
Drivers report faults by phone and nobody can say what a vehicle has cost to keep on the road.
Parts that run out when needed
Stock is counted rarely, so a truck waits in the yard for a filter that should have been on the shelf.
What you get
What does our Fleet Management Software service include?
Live fleet and dispatch board
Every vehicle as free, on trip, moving, idling, parked, offline or in maintenance, with the nearest free truck ranked for a pickup.
Equipment register
Each vehicle with its make, model, plate, location, meter reading, status and service history.
Preventive maintenance
Recurring tasks by kilometres or dates, with advance notice and overdue flags, and renewals such as registration and insurance.
Work orders and repair requests
Drivers raise repair requests; work orders carry priority, assignee, tasks, parts, labour, downtime and progress.
Inspections
Daily pre-trip inspection checklists with pass and fail results, linked to the vehicle and its work orders.
Inventory and purchasing
Parts with stock levels and low-stock flags, warehouses, vendors and purchase orders from requisition to received.
Fuel, expenses and reports
Fuel, fluids and expenses per vehicle, a maintenance calendar, and cost, utilisation and idle-time reports exported to Excel or PDF.
How it works
How we deliver Fleet Management Software
- 1
Review your fleet
We list your vehicles, how trips and service are tracked today, and which GPS platform and systems you already use.
- 2
Connect and load
We connect your GPS data, load your vehicles, service intervals and parts, and set up users and permissions.
- 3
Build and test
We run the dispatch board and maintenance schedules on your real vehicles until the dates and statuses are right.
- 4
Train and support
We train dispatchers, workshop staff and drivers, then support the system and add reports as your fleet grows.
Tools & platforms
What we build with
- Next.js
- TypeScript
- PostgreSQL
- Python
- Flask
- GPS tracking platform APIs
- Odoo integration
- Excel and PDF exports
Industries
Who it's for
- Trucking & haulage
- Logistics & cargo
- Construction & heavy equipment
- Distribution fleets
- Corporate vehicle pools
Pricing
What affects the cost of Fleet Management Software?
Every project is quoted on its scope. These are the factors that move the price.
Number of vehicles, locations and users.
Which GPS platform and other systems it connects to.
Which modules you need: dispatch, maintenance, inventory, purchasing.
Meters, inspections and approval rules specific to your fleet.
Training, support and new reports after launch.
FAQ
Frequently asked questions
Software that shows where a fleet’s vehicles are and what they are doing, helps assign them to trips, schedules their servicing and tracks what they cost, so the fleet is used well and kept roadworthy.
Usually yes from around ten vehicles. Missed services, idle trucks and unexplained repair costs add up faster than the cost of seeing them. A small fleet can start with the dispatch board and add maintenance when ready.
Not usually. We connect to the tracking platform your vehicles already report to. If you have no trackers yet, we can fit them as well.
Yes. Recurring tasks can run by kilometres, by dates or both, with advance notice before they fall due and an overdue flag after, using each vehicle’s meter reading.
Yes. Our systems run for a transport company in Saudi Arabia, and we build and support fleet software remotely for the UAE, the UK and Pakistan.
From the blog
Guides on Fleet Management Software
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Need Fleet Management Software? Get a free quote.
Tell us what you need. We reply within one business day with a clear scope and quote.