Security Guard Management Software for UK Security Companies
Security guard management software runs a guarding company from the roster to the invoice: shifts are planned per client and site, guards check in by GPS from a phone app, and the same records produce payroll, client charges and gross profit. We built this system for a security guarding company in the UK.
Key takeaways
- 1Client and staff rosters, with shifts for many guards across many dates in one go.
- 2Guards sign in with a PIN and check in and out by GPS on site.
- 3SIA licence numbers, types and expiry dates tracked, with a watchlist before they lapse.
- 4Payroll by employee and by client, with client charge and gross profit per contract.
- 5Role permissions per module and automatic sign-out after 20 minutes idle.
The problem
Why businesses need Security Guard Management Software
Rosters in spreadsheets
Shifts live in Excel and WhatsApp, so double bookings and empty sites are found too late.
No proof a guard was on site
Attendance depends on phone calls and timesheets that cannot be checked.
Licences that expire unnoticed
An SIA licence lapses and the guard is still on the rota.
Margins seen at month-end
Staff cost and client charge sit in different files, so nobody knows which contract makes money until the month is over.
What you get
What does our Security Guard Management Software service include?
Workforce records
Employees with payroll, address, certification and reference details, inactive records, and subcontractor companies with the people they supply.
Clients, sites and rates
Clients with charge rates, departmental contracts and site groups, and sites with their own site-type rates.
Client and staff rosters
Roster grids with frozen columns and date filters; add a shift for one or many guards on one or many dates.
Guard mobile app
PIN sign-in, GPS check-in and check-out that writes real attendance, shift list, licence status and incident reporting.
SIA licence watchlist
Licence numbers, types and expiry dates on every employee, with expiring licences flagged on the dashboard.
Payroll, billing and profit
Employee payroll, client-based staff cost and client charges, with month-to-date hours, cost, charge and gross profit on the dashboard.
How it works
How we deliver Security Guard Management Software
- 1
Map your operation
We map your clients, sites, shift patterns, pay rates and charge rates.
- 2
Load your data
We import guards, licences, clients and sites, and set up roles and permissions.
- 3
Pilot on real shifts
Guards check in from the app on a few sites while managers run the roster in parallel.
- 4
Roll out and support
All sites move over, payroll runs from the system, and we keep improving it with your team.
Tools & platforms
What we build with
- Web app
- Mobile app
- GPS check-in
- SQLite
- REST API
- Role permissions
Industries
Who it's for
- Security guarding companies
- Event security and stewarding
- Facilities and cleaning contractors
- Labour providers with shift work
Pricing
What affects the cost of Security Guard Management Software?
Every project is quoted on its scope. These are the factors that move the price.
Number of guards, clients and sites.
Pay and charge rules, such as site-type rates and departmental contracts.
Whether you need the guard mobile app and incident reporting.
Imports from your current spreadsheets or system.
FAQ
Frequently asked questions
It is one system for running a guarding company: guard records and licences, client sites, rosters, attendance, payroll and client billing, so the same data runs operations and finance.
Yes. It was built for a UK security company, so it tracks SIA licences and handles rostering, guard check-ins, payroll and client billing the way UK contracts work. It can be adapted for security companies in other countries.
Guards sign in to the mobile app with a PIN and check in and out by GPS on site. Those check-ins are written as real attendance against the shift.
Yes. Each employee record holds SIA licence numbers, types and expiry dates, and the dashboard lists licences that are about to expire.
Yes. The dashboard shows month-to-date hours, staff cost, client charge and gross profit, and client payment reports show charge and margin per client.
Yes. Subcontractor companies are stored with the people they supply, so their guards can be rostered and paid alongside your own staff.
Related
Services that work well with this
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