Where do fleet workshops lose money?
Most workshops run service dates, repairs and parts on separate sheets that never agree.
Services that slip
A vehicle is due for an oil change or a registration renewal and nobody sees it until it is overdue. Tasks need to run by kilometres and by dates, with a flag before the deadline.
Repairs with no cost trail
A repair happens, parts come off the shelf, and the cost never lands on that vehicle. Without it you cannot tell which truck is expensive to keep on the road.
Parts nobody can count
Stock on the shelf, stock on the sheet and stock on the invoice disagree. A truck then waits in the yard for a filter that was supposed to be there.
What does the system cover?
Five groups of modules, from the vehicle register to the cost of each job.
Equipment & preventive maintenance
Every vehicle has its own record and its own schedule, so a service is planned, not discovered.
- Equipment register: make, model, plate, location, current meter reading, status, last inspection and open work orders
- Recurring tasks by kilometres, by dates or both, with advance notice and an overdue flag
- Registration and licence renewals tracked as due dates
- A "what is due" list that turns straight into work orders
Work orders & repairs
A fault becomes a job with an owner, a priority and a cost, and the cost lands on the right vehicle.
- Repair requests that convert to work orders with priority, assignee and tasks
- Parts, labour and downtime recorded on each work order
- Bulk issue of work orders for vehicles that are due
- Status counts: open, in progress, on hold and complete
Inspections & calendar
The workshop sees the week ahead and every vehicle gets its checks.
- Daily inspection checklists with pass and fail results
- A calendar of every maintenance task and work order
- Alerts for inspections and renewals that are coming due
Inventory & consumption
Parts are counted, issued to vehicles and purchased from one register, so stock on hand is a number rather than an argument.
- Parts with bin, category, manufacturer, quantity, unit cost and stock value
- Low-stock and out-of-stock flags, with several warehouses
- Issue an item to a vehicle so consumption is recorded against it
- Physical counts, a current stock report and closing inventory
- Export to CSV, Excel and PDF
Purchasing, approvals & cost
From requisition to received, with the approvals and the maintenance cost kept in one place.
- Purchase orders from requisition to approved, ordered, partly received and received
- Approval steps before spend is committed
- Vendor records and expenses
- Maintenance cost over six and twelve months, split into parts, labour and tax
- Employee licences due, and reports across the system
What do the screens look like?
Five views from the system. These are product screens with demonstration data, not records from a customer.
Cloud, hybrid or in-house your choice
The same product, run the way your business needs it.
Cloud
We host and run it. You pay a monthly plan that includes support, with no one-time implementation fee.
Hybrid
Part of the system on your servers and part in the cloud, for example data on site and reports online. Terms depend on the solution and the contract.
In-house
Installed on your own servers and run by your team, with our support. Terms depend on the solution and the contract.
SaaS first, your rules on top
It is a ready product, so you start fast. We also change it to fit how you work, and you keep control of what is customised.
Basic changes are included
Basic customisation is part of the monthly support plan. Larger customisation is scoped and quoted against your requirement.
Support all day, every day
Support is available 24/7, and we commit to resolving issues within 24 hours.
Priced to your needs
Plans vary by team size, sites and what you need. We quote in writing after seeing how you work.
Questions buyers ask before they commit
Short answer first, detail underneath.
Companies that repair or maintain vehicles and equipment, such as fleet workshops, transport and logistics operators and any business with its own yard, that need to schedule service, run work orders and control the parts and consumption behind each job.
It is a monthly subscription, priced to your fleet and what you need, with support included. On our cloud there is no one-time implementation fee. For hybrid or in-house installs the terms depend on the solution and the contract.
Yes. It can run in our cloud, in a hybrid setup, or in-house on your servers with our support. Ask us which suits your data and security rules, and we will give the terms in writing.
Yes. It is a ready product, and we adapt it to your process. Basic customisation is included in the monthly support plan, and larger customisation is scoped and quoted against your requirement.
Support is available 24/7, and we commit to resolving issues within 24 hours.
Parts are held in warehouses with quantities, unit cost and stock value. Items are issued to a vehicle or work order so consumption is recorded against it, and physical counts and a closing inventory show the difference between the system and the shelf.
Yes. We run a demo on sample data, and we can walk through it with your own vehicle list and parts so you see your workflow in it.